Educational Book Author Guidelines

All ASCO Annual Meeting Education Program faculty are invited to submit manuscripts for the ASCO Educational Book. Invitations for manuscript submission process are delivered in December, and manuscripts are usually due in early January. Manuscript guidelines, deadlines, and additional requirements are sent at the time of invitation. For general questions about the submission process, please send an e-mail to the Educational Book Managing Editor (edbook@asco.org). 

Each individual manuscript should have no more than three authors and be no more than 3,500 words including references, which should be limited to 30.  Combined manuscripts should be no more than 5,000 words including references, which should be limited to 50.  A manuscript summary (abstract) of 250 words or fewer is required at the time of manuscript submission. 

 Disclosure for faculty members should be completed through the Faculty Headquarters website. The author is responsible for obtaining reprint permission for any previously published item (figure, table, etc.). The author also is responsible for associated fees. 

  Necessary Elements of Manuscript

• Title Page
• Manuscript title should NOT repeat the session title.  Repeating titles will be changed.
• Both authors should be listed as well as their degrees, affiliations, and contact information (full contact if the lead author, e-mail and phone for coauthor)
• A running head of 46 characters or less should be provided
• Summary
• No longer than 250 words
• MUST be included with manuscript
• Key Points
• 5 complete sentences illustrating the main points
• Manuscript Body
• Individual: Approximately 3,500 words is the limit (including 30 references or fewer)
• Combined: Approximately 5,000 words is the limit (including 50 references or fewer)
• MUST be in complete paragraph form
• No manuscript should be submitted entirely in outline or bulleted form.
• Subheads are welcome
• References
• Number citations chronologically in text
• Begin the reference list after the text, and number in the order in which cited
• Use Medline style (available on PubMed)
• Examples of style
• Journal article, more than three authors:  Jemal A, Tiwari R, Murray T, et al. Cancer statistics, 2004. CA Cancer J Clin. 2004;54:8-29.
• Complete book:  Schwartz C, Hobbie W, Constine L, et al (eds). Survivors of Childhood Cancer: Assessment and Management. Berlin, Springer, 2004. 
• Chapter of a book:  Schmalfuss IM, Mancuso AA. Head and neck. In Silverman P (ed). Helical (Spiral) Computed Tomography: A Practical Approach to Clinical Protocols. Philadelphia, Pa, Lippincott-Raven, 1998;210-215. 
• Abstract as part of published proceedings:  Johnson DH. Adjuvant chemotherapy for non-small cell lung cancer. Lung Cancer. 1997;17(suppl 1):S103-S110.
• Figures (graphics, images, etc.) — NOTE:  At least one figure or table should be provided with each manuscript
• TIFF or EPS files are acceptable formats
• If your only option is to save a file as a JPEG, save it with the highest quality setting.
• Halftone figures must have a resolution of 300 dpi and line art must have a resolution of 1,200 dpi; combination figures should have a resolution of 600 dpi.
• PowerPoint files are acceptable if easy to read and quality is good
• All requests to use hard copies will be discussed on an individual basis (please contact ASSO staff)
• Do not insert figure within text of manuscript; send with manuscript as separate attachments
• Label in consecutive order using Arabic numerals
• An abbreviation listing should be provided for those figures using abbreviations (all abbreviations should be spelled out in the order of appearance)
• A caption should be provided for each figure
• Tables — NOTE:  At least one figure or table should be provided with each manuscript
• Text tables may be sent as a separate Word file or keyed in at the end of the manuscript
• Label in consecutive order using Arabic numerals
• An abbreviation listing should be provided for those tables using abbreviations (all abbreviations should be spelled out in the order of appearance)
• A title should be provided for each table.  Captions are optional but not required for tables
• Reprint Permission
• Any figure or table that is reprinted from an existing source MUST have written reprint permission to be included in the book
• The author is responsible for obtaining reprint permission.  If you have any questions about how to contact an original publisher, please contact Andrea Smiley or Allison Moore.
• The complete citation for the source of the material must be included in the references
• The wording of the printed permission line should be provided by the original publisher
• Any licensing fees payable to the original publisher or copyright holder for the reuse are the responsibility of the manuscript author(s)